DZHK Young DZHK 2023

  • FAQ

Frequently Asked Questions

Can't find what you are looking for? Please contact retreat(at)


How do I register for the Young DZHK Retreat?

Members of the Young DZHK can register here (you will be redirected to the DZHK intranet). Registration ist open from 28/4/24 - 04/06/23. In order to register you need to submit an abstract. We have summarised the requirements for the abstract in our Abstract Guidelines.

How and when do I find out if my registration was successful?

You will be notified via e-mail in the beginning of July.

Who decides on my attendance?

The Young DZHK PostDoc Committee will assess the submitted abstracts and decide on who will get one of the available spots.

My abstract for the Young DZHK Retreat was rejected. Can I attend anyway?

Unfortunately we only have a limited number of spots available. If your abstract was not accepted you cannot attend the retreat. 

I can't attend the whole retreat, can I still register?

Yes. When registering you can note in the comments on which day(s) you will attend. 


When should I arrive at the hotel?

The meeting starts on Wednesday, 13 September 2023 at 4 pm. Please be there at 3 pm to sign in.

What is the closest train station to the hotel?

Potsdam Central Station > from here continue with tram 91 or bus 631 to Potsdam Pirschheide Station (20-25 minutes). The way to the hotel is then signposted. It is a 10-minute walk from Potsdam Pirschheide Station to the hotel through the forest.

Please note: We do not cover expenses for taxi rides.

Is transportation to/from the hotel provided?

We offer bus transfers from Potsdam Hauptbahnhof (central station) to the hotel on Wednesday, 13 Sept and back on Friday, 15 Sept.

Link to Bustransfers

I will travel by car. Is parking provided?

Parking in the hotel’s parking garage is available for an extra fee (€14 a day). Please note that the DZHK will only reimburse parking expenses for up to €10 a day.

Will the DZHK reimburse me for my travel expenses?

Yes. Please make your own travel arrangements in compliance with the DZHK Travel Expenses Policy. Keep all original receipts and tickets as they are needed for claiming your expenses. 

When do I claim my travel expenses?

Please send original receipts and tickets together with the reimbursement form within 4 weeks after the retreat to the DZHK head office. We cannot reimburse you for your expenses before the meeting.

Travel expense claims should be addressed to:

DZHK e. V.
Attention: Mareike Leistner
Potsdamer Str. 58
10785 Berlin


Do I have to book my own accommodation?

No. We will make the hotel reservations for all participants according to the dates of attendance indicated in the online registration.

What time is room check-in?

Official check-in time is 3 pm.

Do I have a single or a double room?

You will share a double room. When registering for the retreat you can name who you would like to share the room with. 

Do I have to pay for my hotel room when checking out?

No. The DZHK head office will be billed for the retreat including all hotel rooms. You will be charged for extra expenses such as mini bar, parking garage, alcoholic beverages. 

Talk and poster formalities

What is the meeting language?

The meeting language is English. Please prepare your presentation in English. 

Do I have to use a template for my poster?

We do have a DZHK poster template available which can be downloaded here.
Posters should be A0 size in portrait orientation. Make sure to include appropriate DZHK affiliation on your poster.

How should I submit my presentation?

Please hand in your presentation on a portable USB device. 

Abstract submission (only for Young DZHK members)

How do I submit my abstract?

Deadline for abstract submission is on 4 June 2023. You have to submit your abstract online when registering for the retreat. Abstract guidelines can be found here.

How and when will I be notified that my abstract has been accepted or declined?

You will be notified via e-mail in the beginning of July.

What are the abstract guidelines?

Please follow this link to find the abstract guidelines.

How are the abstracts chosen?

Abstracts are evaluated according to the categories Basic Science and Clinical/Epidemiological Highlights + Methods by at least 2 reviewers (members of the Young DZHK PostDoc Committee).

Results of the evaluation will then be presented to the PostDoc Committee and discussed once more. In the case the two reviewers differ on their opinion about an abstract, further reviewers will be consulted. Reviewers come from all DZHK partner sites. Besides the topmost priority in the selection process – scientific quality of the abstracts – the committee will make sure that every partner site will be represented at the Young DZHK Retreat. 

Will there be an abstract book?

Yes.We make the abstract book available digitally. There will not be a print edition.

My abstract was rejected can I attend the retreat anyway?

Unfortunately we only have a limited number of spots available. If your abstract was not accepted you cannot attend the retreat.